Ayr Amateur Opera Company
The Name of the Company shall be “Ayr Amateur Opera Company”
The objects of the Company shall be:-
- a) The raising of funds for charitable and philanthropic the net proceeds of all productions given by the Company shall be devoted to such purpose.
- b) The study and performance of Music and Stage Musical Plays.
- c) To give at least one public performance during each session.
- d) The promotion of various social events.
The Company shall consist of:-
- Members classified as follows:-
- a) Playing Members, who shall form the playing membership of the Company and shall participate in the annual production.
- b) Non-Playing Members, which category shall be open to persons who have been Playing Members and who wish to relinquish Playing Membership.
Admission to Playing and Non-Playing Membership shall be in form and according to the rules drawn up by the Executive Committee.
- c) Honorary Life Members, who shall be granted such status by the Company in General Meeting. Proposals for Honorary Life Members shall be submitted to the Secretary for approval by the Executive Committee not later than the 30th April of the same year as the Annual General Meeting at which they are proposed.
Applications for patronage of the Company may be accepted at the discretion of the Executive Committee if submitted in the form and according to the rules drawn up by the Executive Committee.
The Officers of the Company shall be a President, a Vice-President, an Honorary Secretary and an Honorary Treasurer. The officers of President and Vice-President shall be held only by members who have served at least one year on the Executive Committee.
- Executive Committee.
The Management of the Company shall be vested in an Executive Committee consisting of the Officers of the Company and six other members of the Company for at least one year. The Officers and one third of the elected members shall retire annually and shall be eligible for re-election. The President of the Company shall be the Chairman of the Executive Committee and in his or her absence the Vice-President, whom failing the meeting shall elect its own Chairman. At meetings of the Executive Committee five shall form a quorum and each member shall have one vote and in the event of the voting of any resolution being equal the Chairman shall have a second or casting vote. The Immediate Past President (when available) shall be an ex-officio member of the Executive Committee.
The Executive Committee shall have recourse on all the members of the Company for the relief from any obligation which they, as a Committee, may have taken on behalf of the Company.
- Powers of Executive Committee.
The Executive Committee shall have power:-
- To arrange the entire programme of activities of the Company.
- To carry out the general management of the Company.
- To fill casual vacancies in their number by co-opting members of the Company to fill such vacancies and any person so appointed shall fill the full term of the resigning member whom replaced.
- To suspend any member whose conduct is considered detrimental to the best interests of the Company, provided always that two thirds of those present at the meeting of the Executive Committee called for the purpose of considering such matter, shall vote in favour of such suspension.
- To form sub-committees with such powers as they shall think fit.
- To appoint such Officials as they consider necessary for carrying out the activities of the Company.
- To fix the amount of the Patrons’ subscriptions.
- To draw up such Rules for the conduct of the affairs of the Company as they deem necessary, provided such Rules are not inconsistent with the Constitution.
- Account and Audit.
The financial transactions of the Company shall be recorded by the Hon. Treasurer in a proper set of books. Bank Accounts authorised by the Executive Committee shall be opened in the name of the Company and operated upon by the Hon. Treasurer and/or by such Officer, or Officers, or Officials, as the Executive Committee shall direct including, if necessary, the members of any Sub-Committee. A Balance Sheet and Income and Expenditure Accounts (showing separate figures for the annual production) shall be drawn up as at 30th April each year. Such accounts shall be subject to audit, by persons other than Officers of the Company or Members of the Executive Committee and thereafter submitted for approval to the Annual General Meeting.
- Membership Subscriptions.
The amount of the annual subscriptions for playing and non-playing membership shall be determined each year at the Annual General Meeting. The Company’s year shall commence on 1st June each year and members’ subscriptions shall become due payable on that date. Members, whose subscriptions have not been paid by 31st December in any year, shall be dealt with by the Executive Committee at their discretion.
- Annual General Meeting.
One Ordinary General meeting of the Company, called the Annual General Meeting, shall be held no later than 31st May in each year.
The meeting shall be called by intimation from the Hon. Secretary in writing, stating the business transacted thereat. Seven clear days notice of an Annual General Meeting shall be given to every member.
The following shall be included in the business to be transacted at every Annual General Meeting of the Company:-
- Submission of a report on the work of the session.
- Consideration and approval of the annual accounts of the Company.
- Election of the Officers and the prescribed number of members of the Executive Committee.
- Election of Auditors.
- Determination of Annual Subscription.
- Any other competent business.
The President, whom failing the Vice-President shall be the Chairman at the Annual General Meeting, whom failing the meeting shall elect its own Chairman.
Twenty members shall form the Quorum at the Annual General Meeting, each member having one vote and, in the event of a tie, the chairman shall have a second or casting vote.
- Extraordinary General Meeting.
An Extraordinary General Meeting of the Company shall be convened:-
- When the Executive Committee considers it necessary.
- On the signed requisition to the Hon. Secretary of not less than twenty members of the Company.
The President, whom failing the Vice-President shall be the Chairman at an Extraordinary General Meeting, whom failing the meeting shall elect its own Chairman.
Seven clear days notice, in writing, of an Extraordinary General Meeting shall be given to every member.
Twenty members shall form the Quorum, each member having one vote and, in the event of a tie, the chairman shall have a second or casting vote.
- Alterations to the Constitution.
This Constitution shall be altered only by Resolution duly passed at an Annual General Meeting of the Company and such alteration shall be competent only if notice has been given in writing to the Hon. Secretary not later than 31st March of the same year as the Annual General Meeting at which the same is to be proposed.
- Termination of the Company.
The Company shall be terminated only by Resolution at an Extraordinary General Meeting convened for the purpose and in such event any surplus assets shall be handed over to a charity or charities. The Company shall not be dissolved as long as twelve members at least agree to its continuance.
- Copies of Constitution and Rules.
Each member of the Company shall be furnished with a copy of the Constitution and any Rules made under Article 6h.
- Suspension of Constitution.
The Constitution may be suspended by a two-thirds majority of the members present and voting at a General Meeting.
Ayr Amateur Opera Company
The following rules of the Company are for the benefit and general guidance of members. They are subject to additions or amendments as found necessary.
- Honorary Life Members.
The number of Honorary Life Members shall not exceed ten (10) at anytime. Admission to membership shall be based on the following criteria:-
- That normally the candidate shall have served as an officer (President, Vice-President, Honorary Treasurer, Honorary Secretary of the Company).
- That the individual shall have contributed beyond the normal duties and obligations of a company member or officer.
- That the Executive Committee, shall have the final determination (by majority vote) on the suitability of candidate to be presented to a General Meeting of the Company.
- Playing Members.
Playing members shall:
- Be not less than 16 years of age.
- Undergo an audition on original application and at any other time as required by the Executive Committee.
- Participate in the annual production.
- Attend all rehearsals as required by the Producer (advance notice of any unavoidable absence should be given to the Honorary Secretary or other designated person) any Member who misses three consecutive rehearsals or has been unsatisfactory attendance record may be withdrawn from the annual production by the Executive Committee.
- Non-Playing Members.
Non-Playing Members shall:
- Apply for membership in writing
- Have been members normally for three consecutive years, prior to being granted Non-Playing status, by the Executive Committee but exceptions may be considered.
- Be readmitted as a Non-Playing Member at the discretion of the Executive Committee, and after undergoing an audition if so required.
- Apply in writing on a prescribed form.
- Be entitled to attend but not participate in rehearsals.
- Be entitled to attend but not vote at any General Meeting of the company.
- The Executive Committee shall meet as deemed necessary by the President. An attendance record shall be maintained from which an abstract shall be published at each Annual General Meeting of the Company. The President shall be bound to instruct the Hon. Secretary to convene a meeting of the Committee on receiving a signed requisition by not less than four members of the Committee desiring a meeting to be called and stating the purpose of such a meeting.
- The Hon. Secretary should attend all meetings and take Minutes, whom failing, another member of the Executive Committee shall act in the Secretary’s absence. All correspondence shall be through the Hon. Secretary except for members so authorised by the Executive Committee to carry out specific functions on behalf of the Company.
- No member of the Company, including members of the Executive Committee shall order an article or book facilities or obtain services on behalf of the Company without first obtaining the express permission of the Executive Committee, which must be made aware of any financial obligation to be incurred before any such approval may be given. Any person so authorised must place an order in writing and provide a copy to the Hon. Secretary. It will be competent for the Executive Committee to give retrospective approval in exceptional circumstances, but if that is not granted an authorised financial obligation will be a personal liability of the individual Company member. It will also be competent for the Executive Committee, through the Hon. Treasurer, to authorise the reimbursement of the expenses incurred by members of the Company in the normal conduct of their duties and membership.
- Any two Officers of the Company shall inhibit their signatures, for and on behalf of the Company, to all Contracts, other than orders for goods and services authorised under Rule 7 above, which have been authorised by the Executive Committee.
- The Executive Committee shall determine the method or methods of allocating tickets for any production of the Company.
- No member whose annual subscription is in arrears shall be entitled to any ticket allocation or attend any General Meeting of the Company.
- All parts allocated shall be considered to be provisional and may be altered at any time by the Executive Committee.
- The conduct of rehearsals and performances in the theatre shall be under the direction of the Production Team and the Stage Manager respectively, subject at all times to the overall authority of the Executive Committee.
- Honoraria and Expenses.
- Honorary Secretary and Honorary Treasurer: any amount allocated should be considered as a contribution towards their expenses incurred in carrying out the duties of their posts.
- Any other Member carrying out a function which has been agrees by the Executive Committee should submit to the Hon. Treasurer a claim for any expenses incurred.
- Payment of fees or honoraria to Production Officials will normally be restricted to persons who are not a members of the Company.